Scope

This policy applies to all faculty, students, and staff involved in online academic exercises for Ethical Lawyering, Negotiations, and Mediation courses at LMU Loyola Law School. It covers the creation of Zoom meetings, instructions for participants, time management, recording and editing of sessions, and procedures for rescheduling.

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PURPOSE

The purpose of this policy is to establish guidelines for conducting online academic exercises, including client interviews, negotiations, and mediation sessions, using Zoom. This policy aims to ensure a consistent and efficient process for setting up, managing, and recording these sessions to support the educational objectives of various courses.

B220 Back of room - straight forward

Policy

Zoom Meeting Creation
  • The Instructional Technology team will create Zoom meeting rooms for each session.
  • Meetings will be set to start recording automatically, with recordings saved to the cloud under Instructional Technology accounts.
  • This ensures all sessions are captured without requiring manual intervention.
Instructions for Participants
  • Detailed instructions will be provided at least two business days before the scheduled session.
  • Instructions will include the Zoom link, session start and end times, and tech contact information (department office line: (213) 736-1111 or email: instructional.technology@lls.edu).
  • A designated staff member will be available to address any issues that arise during the sessions.
Time Management
  • Students are responsible for keeping track of their time and ensuring they do not exceed the allotted time for each session.
  • Sessions must start promptly, with a 5-minute grace period allowed.
  • There will be a 15-minute break between each session.
Recording & Editing
  • The Instructional Technology team will edit the recordings and make them available within three business days.
  • Recordings will be accessible to faculty and students as needed for review and feedback.
Rescheduling
  • If there are any issues with participants being late or absent, the session will need to be rescheduled.
  • The Instructional Technology team will notify the respective professor and Faculty Support if rescheduling is necessary.
Information Submission

To ensure smooth operation, the following information must be provided at least two weeks before the sessions:

  • The session schedule
  • Student information (name, email)
  • Participant information (name, email, contact number)
  • A faculty contact number for any issues/questions during the sessions